How to Use Outlook’s Newsletter Feature in 2025: A Step-by-Step Guide for Internal Communication
🧭 Step-by-Step: How to Use Outlook’s Newsletter Feature
🟢 Step 1: Open Outlook (New Outlook or Outlook on the Web)
Make sure you're using the New Outlook experience or Outlook Web App. The Newsletter feature is only available in these versions and requires an Exchange Online mailbox.
🟣 Step 2: Locate the Newsletter Icon
In the left-hand app bar, look for the Newsletter icon 📄— it looks like a document or page symbol. Click it to open the Newsletter dashboard.
🟠 Step 3: Create a New Newsletter
Click “Create Newsletter”. You’ll be prompted to:
Name your newsletter (e.g., “Team Pulse” or “HR Monthly”)
Add a banner image and profile photo for branding
Choose a layout style (single-column or multi-section)
🔵 Step 4: Add Your First Edition
Each newsletter is made up of editions — think of them like blog posts or email campaigns.
Click “New Edition”
Title it (e.g., “November Highlights”)
Add a summary or intro paragraph
🟡 Step 5: Insert Content Blocks
Use Outlook’s built-in editor to add:
Text blocks for updates, announcements, or stories
Images for events, team photos, or infographics
Links to documents, videos, or external resources
You can drag and drop sections to reorder them.
🟤 Step 6: Preview and Send
Click “Preview” to see how your newsletter looks on desktop and mobile. Then hit “Send” to distribute it to your team or organization.
You can also:
Save as draft
Schedule for later
⚪ Step 7: Track Engagement
After sending, you’ll see metrics like:
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